Minutes of the Eleventh Council Meeting

of the

Asian Crystallographic Association (AsCA)

Held in association with the Broome 2003 Crystallographic meetings, Broome, Australia.

Date: 12 August 2003 Time 2:00 pm

Cable Beach Club, Hall B

Attended by the Executive members
Professor Y. Wang	(President)	yuwang@xtal.ch.ntu.edu.tw
Professor M. Vijayan	(Vice President)(absent)	mv@mbu.iisc.ernet.in
Dr.B.W. Skelton	(Secretary/Treasurer)	bws@crystal.uwa.edu.au
Council members
Australia (III^*)	Dr M. Guss	m.guss@mmb.usyd.edu.au
	Dr C.J. Howard	cjh@ansto.gov.au
Bangladesh (I)	Professor Altaf Hussain(absent)	altaf@udhaka.net
China (II)	Dr. Jing-Tai Zhao	jtzhao@mail.sic.ac.cn
Hong Kong, China (I)	Professor T.C.W Mak(absent)	tcwmak@cuhk.edu.hk
India (III)	Professor J.K. Dattagupta	jiban@cmb2.saha.ernet.in
	Dr. Krishan Lal (absent)	klal@csnpl.ren.nic.in
	Dr. K. Sekar	sekar@physics.iisc.ernet.in
Indonesia (I)	Dr Muhammad Hikam (absent)	hikam@makara.cso.ui.ac.id
Japan (III)	Professor Kumio Miki(absent)	miki@kuchem.kyoto-u.ac.jp
	Dr. Y. Matsui	matsui.yoshio@nims.go.jp
Korea (II)	Professor Y.J. Park	yjpark@sookmyung.ac.kr
New Zealand (II)	Dr G.B Jameson	g.b.jameson@massey.ac.nz
Malaysia (I)*	Professor H. K. Fun (absent)	hkfun@usm.my
Mongolia (I)	Professor D. Sangaa (absent)	sanph@mongol.net
Pakistan (I)	(absent)
Philippines (I)	(absent)
Singapore (I)	Dr J.J. Vittal (absent)	chmjjv@nus.edu.sg
Sri Lanka (I)	Dr. Champika Vithana( absent)	champikav@pdn.ac.lk
Taiwan (II)	Professor S.-L. Chang	slchang@phys.nthu.edu.tw
Thailand (I)	Dr. K. J. Haller	haller@ccs.sut.ac.th
Vietnam (I)	Professor Nguyen Van Tri(absent)	nvtri@mail.hut.edu.vn
Other representatives
Professor S.R. Hall	(AsCA Trustee)	syd@crystal.uwa.edu.au
Professor I.D. Williams	(Chairman, IOC/AsCA04)	chwill@ust.hk
Professor M. Sakata	(Chairman, IPC/AsCA04)	sakata@cc.nagoya-u.ac.jp
Professor Y. Ohashi	(IUCr EC member)	yohashi@cms.titech.ac.jp

^*The number in parenthesis indicates the membership category of the member country
Category	I	II	III
Number of Councillors	1	1	2
Total number of votes	1	2	4

1. An apology was received from Professor M. Vijayan (Vice President).

2. The Minutes of the tenth Council Meeting held on 10^th August,2002 in Geneva Switzerland were confirmed.

3. AsCA'04

Professor Ian Williams presented a 5 minute video showing the venue for the AsCA meeting to be held in Hong Kong from June 27-30, 2004. Accommodation and prices were discussed with an expectation that all participants would be accommodated on site although city hotels may also be available at a lower rate. There are ~200 rooms available in the student dormitory and 90-130 in the faculty house as well as some 3 bedroom apartments. The largest lecture theater would have a capacity of 400 with others being able to hold around 200 participants.

It was also mentioned that visas for participants from China are now more readily obtainable. There was also a suggestion from Yu Wang that a satellite meeting could be held in China. Suggested deadlines for the conference were Feb. 15^th for submission of Abstracts and April 1^st for Registration. The contents of 2^nd circular should be ready by Dec 1^st and will be available on the conference website. Suggested registration fees were US$200 for full participants and US$100 for students, these to include morning and afternoon teas, lunches and transport.

Professor Sakata discussed the program for the conference. Registration would be on the afternoon of June 27^th, and Plenary Lectures in the mornings with posters available for viewing throughout the conference.

To a query from Professor Ohashi, as to what was meant by a 'Young Scientist' and how much more could be awarded to these applicants for funding to attend the AsCA meeting, Yu Wang replied that a committee would be set up to investigate the matter.

4. Future meetings

AsCA2006 will be held in Japan in a joint conference with the Crystallographic Society of Japan at a venue yet to be determined. Possible venues for the following meeting, AsCA2007, include Taiwan, Korea, or Vietnam.

5. Financial Report: Dr Brian Skelton reported on the situation of Membership payments from Category II and III member countries as at July 2003. A summary is appended to the minutes. He also briefed the accounts of the Association held in Japan and Australia. The increase in the funds held in Perth is due largely to the profit (AUD$8623) returned by the organizers of the AsCA meeting held in Bangalore. The current account balances are as follows, with July 2002 figures shown in parenthesis:

Japanese Account Balance	YenJap 633,964	(YenJap 633,913)
Australian Account Balance	$A59,272.84	($Aus 48,358.61)

Professor Hall mentioned that it had been agreed that any profits from the Broome conference would be divided equally between AsCA and SCANZ. However, if the conference operated at a loss, then this would be carried by SCANZ only.

The Council accepted the Financial Report.

6. Other Business. Bill Duax noted that the IUCr Executive had given the AsCA Program committee the opportunity to present a prize at AsCA meetings consisting of free individual on line access to all IUCr journals for two years; the first award being made at the Broome meeting.

The Meeting closed at 3:45 pm.